Job Description

Job Title: Project Coordinator (Hybrid)

Location: Arlington, VA

Duration: 12 Months

Job Descriptions:

We are seeking a skilled Project Coordinator to support system deployments and operations, conduct system analysis and design projects. This role is a hybrid of administration and technical development. The candidate will act independently or with a team of multidisciplined personnel to accomplish the overall execution of projects, programs and/or task orders issued under this service area.

Tasks / Performance Requirements

• Experience supporting system deployments and / or operations, and/or system analysis and design projects.
• Experience organizing project activities, tracking progress, managing documentation, and facilitating communication among stakeholders.
• Familiar planning and decomposing desired outcomes into tasks, updating tasks, identifying dependencies, estimating e orts, and distributing work among team members, and foreseeing technical and implementation issues, risks, challenges ahead of time to develop mitigation and action plans as appropriate.
• Experience supporting project management including project schedules, budget tracking, and deliverables under the direction of the project manager.
• Able to support and juggle multiple concurrent e orts and activities, providing coordination support for multiple e orts and stakeholders.
• Able to conduct risk assessments and briefings to advise on critical issues that may a ect the deployment.
• Coordinate project schedules, milestones, and status updates across technical and business teams to support timely delivery.
• Maintain project documentation, trackers, and reports, including action items, risks, issues, dependencies, and decision logs.
• Support meeting coordination by preparing agendas, capturing key outcomes, following up on assigned tasks, and ensuring stakeholders remain informed.
• Assist with change management, deployment readiness activities, and coordination of training, communication, and transition support.
• Comfortable engaging with stakeholders across all levels to gather feedback and requirements and ensure alignment with business needs and priorities.
• Exceptional communication skills to interact e ectively with business stakeholders, technical teams, and executive leadership.
• Fluent preparing written materials and facilitating presentations and formal briefings.
• Ability to document meetings, minutes, action items, and decisions, ensuring clear accountability and follow-up.

Required Qualifications

• At least 3 years of experience supporting project management or project coordination activities.
• Demonstrated background or experience in information technology environments, including support for system deployments, operations, or technical projects.
• Proficiency in Microsoft Word, Excel, and PowerPoint for documentation, reporting, and presentations.
• Strong organizational, communication, attention to detail and follow-up skills with the ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently and collaboratively with cross-functional technical and business teams.
• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), Scrum Master, or similar certification is preferred.

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