Part-Time Seasonal HR Operations Assistant Job at Girl Scouts of Connecticut Inc, North Haven, CT

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  • Girl Scouts of Connecticut Inc
  • North Haven, CT

Job Description

Position Summary

The PT Seasonal HR Operations Assistant provides part-time administrative and operational support to the Human Resources department during peak seasonal months. This role serves as a key backup payroll support resource while assisting with payroll reporting, HRIS maintenance, applicant pre-screening, audits, data entry, and cross-departmental coordination.

The position helps ensure continuity of HR operations by supporting time-sensitive payroll processes, maintaining accurate employee data, assisting with compliance reporting, and partnering with departments across the Council to meet seasonal staffing and organizational needs.

This is a part-time seasonal position working 12–16 hours per week, typically scheduled on Monday, Tuesday, and Friday, from May through the fall months, with flexibility to remain available for on-call support after the fall season based on departmental needs.

The ideal candidate is highly organized, detail-oriented, dependable, and willing to contribute to special projects across the organization as needed.

Major Accountabilities

  • Assist with payroll preparation, payroll data validation, and payroll reporting.
  • Support seasonal employee onboarding and applicant pre-screening activities.
  • Perform HRIS data entry, maintenance, and record updates with high accury.
  • Assist Human Resources with audits, compliance reporting, and documentation reviews.
  • Serve as a liaison between HR and other departments to gather missing information, resolve discrepancies, and ensure timely follow-up.
  • Support employee file management, electronic document retention, and data integrity.
  • Assist with recruiting coordination and applicant communication as needed.
  • Support seasonal staffing projects, organizational initiatives, and cross-functional administrative tasks.
  • Prepare reports, spreadsheets, and HR metrics as assigned.
  • Maintain confidentiality of employees, payroll, and organizational information.
  • Provide flexible project support across departments as business needs require
  • Perform other duties as assigned.

Core Competencies

  • Strong attention to detail
  • Payroll and data accuracy
  • Professional communication skills
  • Confidentiality and discretion
  • Organization and time management
  • Cross-functional collaboration
  • Flexibility and adaptability
  • Strong follow-through
  • Problem-solving mindset
  • Ability to manage multiple priorities

Education and/or Work Experience

  • High School Diploma, GED, or equivalent required.
  • Previous administrative, payroll, HR, or office support experience preferred.
  • Experience with HRIS systems, payroll reporting, or applicant tracking systems preferred.
  • Proficiency in Microsoft Office Suite, especially Excel, strongly preferred.

Schedule & Additional Requirements

  • Part-time seasonal role: 12–16 hours per week.
  • Typical workdays: Monday, Tuesday, Thursday, and Friday.
  • Seasonal schedule: May through Fall.
  • Flexibility to provide on-call support after the fall months based on project needs.
  • Must be willing to support special projects throughout the organization as needed.
  • Must have reliable transportation and the ability to report to the office 1–2 times per week.
  • Ability to work independently and meet deadlines.
  • Strong data entry and reporting skills.
  • Ability to maintain confidentiality with payroll and employee data.

Job Tags

16 hours, Work experience placement, Seasonal work, Work at office, Monday to Friday, Flexible hours

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